Mr J.R. and Mrs J.M. Burtt understand that the information you trust us with is important to you, and we are committed to protecting and respecting your privacy.
This policy explains how, when and why we collect your personal information during the course of providing services to you, under what situations we may disclose your personal information to and how we keep it secure.
1) WHAT INFORMATION DO WE COLLECT ABOUT YOU?
We need information about you to create your Tenancy Agreement. We need to collect information from you to do this and to offer you suitable accommodation.
2) WHY WE USE THE INFORMATION ABOUT YOU
We collect your personal information for a number of reasons: to provide you with information regarding a proposed tenancy; to administer your tenancy; administer the property; protect us and you from fraud; improve the products and services we offer; and inform you of other products that may interest you.
To process your information, we mainly rely on the following legal bases:
Performance of a contract: The use of your information is necessary to perform the contract that you have with us.
Legitimate interests: We may use your information for our legitimate interests, such as to provide you with the most suitable property, website experience, emails or to improve and promote our products and services, along with administrative, fraud prevention and detection and legal purposes.
Consent: We may rely on your consent to use your personal information for property maintenance or to assist us in administering the property. You may withdraw your consent at any time, please contact us using the details provided at the end of this policy.
3) INFORMATION THAT WE SHARE
We may have to share your information with other companies or to third-party service providers, in certain circumstances.
We would like to send you information about our services which may be of interest to you. To stop us contacting you for marketing purposes please contact us using the details provided at the end of this policy.
5) INFORMATION SECURITY
We work hard to keep your data safe. We use an appropriate combination of technical and organisational measures to ensure, as far as reasonably possible, the confidentiality, integrity and availability of your information at all times. If you have a security-related concern, please contact us using the details provided at the end of this policy.
6) TRANSFERRING YOUR INFORMATION OUTSIDE OF THE EUROPEAN ECONOMIC AREA (EEA)
In order to provide our services, the information you give us may be transferred to countries outside the European Economic Area (EEA). These countries may not have similar data protection laws to the UK. When we do transfer your personal data outside of the EEA, we ensure that any party with access to your information has implemented the necessary security and privacy measures, to ensure that your personal data is kept secure and confidential as outlined in this policy.
7) INFORMATION WE COLLECT THROUGH YOUR USE OF OUR WEBSITE
The use of these cookies helps us understand how you use our websites, view our products and respond to our advertising, so we can tailor direct marketing and enhance our overall product and service offering to you. When you visit one of our websites, we may record your device information including IP address, hardware and software used, general location, and when and how you interact with our websites
This information is retained and used to note your interest in our products and to improve your experience. When you receive marketing emails from us, we may use technology or links to determine how you use our direct marketing and your interest in it.
8) ACCESS TO YOUR INFORMATION AND CORRECTION
You have the right to request a copy of the information we hold about you. You will provide you with this information within one month of receiving your request and verifying your identity.
You also have a right to contact us if you believe your personal information is incorrect, or if you believe we are no longer entitled to use your personal data. If you have any questions about how we use your personal information, please contact us using the details provided at the end of this policy.
9) RETAINING YOUR DATA
Mr J.R. and Mrs J.M. Burtt, and the information we collect about you, are subject to various regulatory and legislative requirements. In addition, we will endeavour not to keep your personal information for longer than we have to for us to fulfil our obligations to you. Where it is not possible for us to delete your data, we will ensure the appropriate security and organisational measures are put in place to protect the use of your data.
We work hard to ensure that your personal information is treated safely and securely. However, if you have a complaint, write to us using the contact details at the end of this policy, or talk to us. You also have the right to complain to the Information Commissioner’s Office.
12) WHO TO CONTACT IN RELATION TO PROCESSING OF PERSONAL INFORMATION AT MR J.R. AND MRS. J.M. BURTT
If you would like to discuss anything in relation to this policy or how we handle your personal information, please write to: Mr & Mrs J.R. Burtt, Orchard Barn, North End, Welbourn, Lincoln LN5 0ND.
Hart Properties is accredited by Lincoln University as an Approved Code of Practice Landlord. This means, amongst other things, that all gas, fire and electrical Inspection Certificates are current and are displayed within the property.